Kinetica Systems
Stock Management Service for UK Retail Shops
In today's climate where the inflation is resulting in lower profit margins for indepdent retailers, it is becoming vital to look for ways to stream line your sourcing and stock management.
Increased national insurance and increase in minimum wages is adding to the financial strain on businesses.
Consumers are growingly preferring online shopping which results in lower footfall in high streets.Two exteremely important areas to focus are:Using data to make decisions on a daily basis rather than gut feelingAutomating daily tasks that can free your time as a business owner and can also reduce staff requirementsWe analyse your sales data and tell you exactly:>>what to reorder
>>what to reduce
>>what stock is wasting money
PROBLEM
Most small shops in the UK:run out of best-selling items
overstock slow-moving products
make ordering decisions manuallyThis leads to lost sales and wasted cash.
HOW DOES IT WORK?
To start analyzing your data, we would need to extract sales data from your point of sale system. All POS systems allow exporting data in multiple formats like comma separated files (csv) or excel filesIdeally 12 months of data is good to see the sales trends across categories and products. After running analysis on the data using various tools, we can come up with the following*Best Sellers
*Worse Sellers
*Most profitable
*Impact of seasons on sales
*Impact of religious festivals on sales
*Slow moving products
WHAT YOU WILL GET
Once we have analyzed the data, we will automate this process for you so you can keep receiving reports on a monthly basis. The final report will have the details that will help you with:-*Placing order with your supplier. You would know exactly what you should be ordering and how much quantity of each product
*List of products that are low on stock that you should order not just because they are low on stock
*List of dead stock, products that were never bought by any customer
*List of buying recommendationsYou just use it to place better orders.
OS Pos
Stop paying monthly or annual subscription for your POS systemsOSPos is an opensource point of sale system that you can use in your store without any monthly chargesWe install and configure OSPos for you on your computerOne time charges onlyOne off charges if you require any customisations done
Why Kinetica Systems?
Kinetica Systems specialises in practical retail systems and stock data analysis for UK independent retailers.With direct experience working alongside POS systems, we understand how small shops actually run day-to-day — from till transactions to stock ordering decisions. We know the real problem isn’t a lack of data, it’s that most retailers don’t have a simple way to turn that data into clear buying decisions.That’s what we do.We take your sales data (usually exported from your POS system), analyse product movement, and turn it into simple, actionable stock decisions — so you know exactly what to reorder, what to reduce, and what stock is tying up your cash.No complex dashboards. No unnecessary systems. Just clear, practical information that helps you buy better and reduce waste.This service is built specifically for independent retailers who want straightforward answers* from the data they already have, not more software to manage.
Kinetica Systems Limited — Registered in England and Wales, Company Registration No: 11998855
Areas we cover: Watford Radlett St Albans Hemel Hempstead
What hardware and software will I need?
You will not need any additional hardware if you are already running your point - of - sale system on a windows computer. If you have a server already available, we can make use of that. The software that we will be using will all be opensource meaning you won't have to pay to purchase or any monthly licensing.We will broadly use an automation tool that will help run regular tasks on schedule
The other part will be software written by us that we will install on your computer to analyze the data from your Point of Sale and generate actionable reports.Additionally we can also automate your daily tasks that you are currently performing manually, this can be anything from sending emails to suppliers for placing orders, sending marketing emails to customers
PRIVACY POLICY
Effective Date: 04 May 2026## 1. Who We AreWe are Kinetica Systems Limited, a UK-based provider of POS and Stock Management services for independent retailers.Contact details:
Email: [email protected]
Phone: 07442485853
Address: 128 City Road, Greater London EC1V 2NXWe are the data controller for the personal data we collect.---## 2. What Data We CollectWe collect only the following personal data:* Name
* Email address
* Phone numberWe do not collect sensitive personal data.---## 3. How We Use Your DataWe use your personal data to:* Create and manage your account
* Provide access to our POS and stock management services
* Contact you about service updates or support issues
* Send important service-related notifications
* Respond to enquiriesWe do not sell your personal data.---## 4. Lawful Basis for ProcessingWe process your data under UK GDPR lawful bases:* Contract – to provide the services you sign up for
* Legitimate interests – to operate, secure, and improve our services
* Legal obligation – where required by law---## 5. Data SharingWe do not sell or trade your personal data.We may share your data with trusted third-party service providers who help us operate our business (for example, hosting providers or communication tools). These providers only process data on our instructions and must protect it under UK GDPR.---## 6. Data RetentionWe keep your personal data only as long as necessary:* While your account is active
* After account closure, only if required for legal, accounting, or regulatory purposesOtherwise, your data is deleted or anonymised.---## 7. Your RightsUnder UK GDPR, you have the right to:* Access your personal data
* Correct inaccurate data
* Request deletion of your data
* Object to processing
* Request data portability
* Withdraw consent where applicableTo exercise these rights, contact us at: [email protected]---## 8. SecurityWe take appropriate technical and organisational measures to protect your data against loss, misuse, or unauthorised access.---## 9. Changes to This PolicyWe may update this Privacy Policy from time to time. Any updates will be posted with a revised effective date.---## 10. Contact UsIf you have questions about this Privacy Policy:Email: [email protected]
Phone: 07442485853
Address: 128 City Road, Greater London, EC1V 2NX